When I’m talking to customers, I’m continually reminded that many (or should I say “most”) of them have no accurate records of what IT assets they have or where they are located. For the most part, of course, I’m referring here to physical items of hardware. The problem is worse, much worse, when one considers software assets – for here there is a question not just of good management control but a legal obligation to adhere to licence and intellectual property agreements.
One of the most productive ways of helping a customer to reduce their IT costs is to carry out a hardware and software audit. So often we find hardware maintenance contracts in place for hardware assets that were disposed of years ago and of course the same is true of software assets.
However there is a massive sting in the tail in the case of software assets – Licence types and rights to use.
Probably the most common gotcha is the over-deployment of a software item. How many active copies is your company licenced to deploy, how many are actually deployed and where are they?
Another of the more common “gotchas” with licensing, is that sometimes people have purchased upgrade licences, but not considered the whether the base licence is already in place to upgrade from. No base licence – no rights to upgrade!
Another one of the “gotchas” is accounting for deployments. E.g. thinking that Microsoft Server 2008 (Standard Edition) can be virtualised as many times as a company likes. (Technically, it can be – providing you are prepared to pay for it!) Unlimited virtualisation rights are the preserve of the Datacenter edition of the product!
Take the time to research Product Use Rights and licence metrics – not least in the development environment: does your licence permit the installation for the purposes of testing, demonstration and evaluation or are further licences required?
The standard ITIL programme of courses covers service asset & configuration management but goes nowhere near the specialist requirements of software asset management. Let’s hope that the new AXELOS arrangement gives due prominence to this very important IT discipline.
For your information our next Software Asset Management courses are 9th June in Heywood (Manchester) and 7th July in London. Click here for more information.